Trending December 2023 # How To Read Emails In Plain Text In Different Email Clients # Suggested January 2024 # Top 17 Popular

You are reading the article How To Read Emails In Plain Text In Different Email Clients updated in December 2023 on the website We hope that the information we have shared is helpful to you. If you find the content interesting and meaningful, please share it with your friends and continue to follow and support us for the latest updates. Suggested January 2024 How To Read Emails In Plain Text In Different Email Clients

While most email clients are capable of handling email in HTML format and will render your emails in HTML mode by default, there are times when you just want to read the emails in plain text, either because you have security concerns about the HTML formatted messages, or you want to check out how’s your newsletter renders in plain text. Here are the ways to read emails in plain text in different email clients.

Note: There are just too many email clients around and we won’t be able to cover them all. This article only focuses on Gmail, Outlook and Thunderbird. Yahoo doesn’t come with plain text mode.


This is what you will see.

In the new chúng tôi there is also no way for you to view email in plain text. The only available way is via the “View Source” option.

Scrolling through the source code, you should be able to see the email content in plain text.

Outlook 2003 Outlook 2007 Outlook 2010


That’s it.

Image credit: Inbox by BigStockPhoto


Damien Oh started writing tech articles since 2007 and has over 10 years of experience in the tech industry. He is proficient in Windows, Linux, Mac, Android and iOS, and worked as a part time WordPress Developer. He is currently the owner and Editor-in-Chief of Make Tech Easier.

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You're reading How To Read Emails In Plain Text In Different Email Clients

How To Read Someone’s Text Messages Without Their Phone

How to Read Someone’s Text Messages without Installing Software on their Phone

mSpy is the best tool for the job. Here are steps for tracking SMS from targeted Android Phones:

Step 1) Visit chúng tôi Enter your email address and purchase a plan based on your requirement. Once you have done that, you will receive the login credentials in your email.

Step 2) Next, you need to select the type of device you want to monitor. However, you must ensure you have full physical access to the device you want to spy on. Physical access is required ONLY during the installation. Later everything works remotely without access.

Step 3) Select your device manufacturer.

You have a wide range of Android options such as Samsung, Huawei, Xiaomi, Moto, Google Pixel, LG, or any other manufacturer.

Here, we have selected Samsung.

Step 4) Next, you need to select your Android Version and Disable the PlayProtect option.

Step 5) Download the app on your Mobile. Follow on-screen instructions and configure mSpy.

Once your mSpy account is set up, allow some time for the mSpy app to record the acidity and send it back to the server.

Step 7) Start tracking targeted devise SMS messages

After you have finished the initial app setup, visit the mSpy Dashboard and select SMS Messages.

Step 8) Read text messages of the targeted Phone

You can now read text messages without the target phone access.

Best Tools to See and Read Someone’s Message

Many spying tools are available in the market that allows reading someone’s text message without the target phone access. Following is a handpicked list of Top spy apps that allow you to access someone’s phone without accessing their phone.

1) mSpy – Best for sending, receiving, and deleting messages

mSpy is a phone tracker software that allows you to check the GPS location of the device. It also helps you to block inappropriate websites on the target cell phone.

After installing this spying app, you can get access through a web-based control panel. It is also possible to access your target’s text messages, shared media content, and GPS coordinates with this app.

#1 Top Pick



Supported Phones: Android, iPhone, iPad

24/7 Support: Yes – Offers a toll-free helpline as well

Refund Policy: 14-Days Money-Back Guarantee

Visit mSpy


You can send, receive, and delete messages in real time and still remains undetected.

mSpy offers complete tech support and requires no jailbreaking or rooting of the target phone to work

mSpy app works in background mode.

Provides quick updates regarding their location within a specified time frame.

It offers GPS Tracking and a GEO Fencing feature

It supports Android and iOS devices.

Live Demo is available

Provide 24/7 Customer support via phone, chatbot, and email.

Key Specs:

Pricing: Plan starts at $11.66 for one month plan.

14-Days Money-Back Guarantee

2) uMobix – Best for reading texts without access of a phone

uMobix is a mobile spy app that is capable of monitoring a wide range of target phone activity, including phone calls, SMS, GPS location, social media, etc. This phone tracker app offers easy access to the target device messages instantly. Umboix app helps you to capture screenshots on the target phone.




Supported Phones: Android, iOS

24/7 Support: Yes

Refund Policy: 14-Days Money-Back Guarantee

Visit uMobix


You can read texts without access to a phone

Offers feature for live phone call tracking

Text message monitoring.

Provides an accurate real-time location of the user and with visited places’ history.

It supports Android and iOS devices

You can explore the Live Demo of the app

👍 Pros 👎 Cons

You will get timestamps and contact info. It offers limited features on the basic version.

It allows you to monitor call logs, intercept text messages, detect deleted messages and calls, restrict calls, etc. Provides one subscription for a single device.

You can have to access the photo gallery of a particular device.

Key Specs:

Pricing: Plans starting at $12.49/month. Discounts Offer on Yearly payments.

14-Days Money-Back Guarantee

3) Hoverwatch – Best spy app that always remains invisible

Hoverwatch is a mobile phone spy app that helps you spy SMS messages and calls on the targeted device’s phone. Further, it is invisible to the users of the target Android devices. This spying app also helps you check all the information received and sent by the device user.




Supported Platforms: Windows, Mac, Android, iOS

24/7 Support: Yes

Free Trial: 3-Days Free Trial

Visit Hoverwatch


Once installed, this spy app can be downloaded and used from your online account.

You can keep track of your child’s or spouse’s browsing habits.

Offers GPS Location Tracking and 24/7 live customer support.

You can record and monitor browsing history.

You can explore the Live Demo of the app

It supports Windows, Mac, Android, iOS platforms.

👍 Pros 👎 Cons

You can record calls and SMS, tracks incoming/outgoing calls, and access phone book information. Provides geolocation tracking feature.

It supports social media like Facebook, WhatsApp, Snapchat, etc. Manual and complex installation process.

Key Specs:

Pricing: Plan starts $12.49 per month for a personal plan

3-Days Free Trial

4) KidGuard – Best for capturing screen shots remotely

KidGuard is a phone tracking app that helps you track your target device user’s activity remotely. You can access phone files from anywhere using this phone spying app. It is one of the best mobile phone spy apps that provide live alerts when your kids enter or exits the boundary.




Supported Phones: Android, iOS, Windows

24/7 Support: Yes

Refund Policy: 30-Days Money-Back Guarantee

Visit KidGuard


With Kidguard, you can track your targeted device’s live GPS location.

It allows you to capture screenshots remotely.

You can monitor your browsing history

It provides real-time data sync via a 3G/4G network or Wi-Fi.

You can explore the Live Demo of the app

KidGuard offers GPS Location Tracking

It supported iOS, Android, and Windows devices.

👍 Pros 👎 Cons

You can monitor call logs, contacts, and messages, record call logs It does not allow monitor more than one device at a time.

KidGuard supports multiple languages. Does not offer any free trial version

It provides support 24/7 via email and chat.

Key Specs:

Refund Policy: 30-Days Money-Back Guarantee

30-Days Money-Back Guarantee

5) Flexispy – Best for recording surroundings using an ambient recording.

Flexispy is one of the best spying apps to read someone’s text message without access to the target phone for computers, mobile phones, and tablets. You can also uninstall or deactivate this app remotely. Flexispy lets you view all the sent and received messages with their contact and timestamp details.




Supported Platforms: Android, iPhone, iPad, and PC

24/7 Support: Yes

Free Trial: 1-Day Free Trial

Visit FlexiSPY


You can record the surroundings using the ambient recording option.

Offers free remote installation service that runs in hidden or stealth mode.

You will get automatic remote updates.

Flexispy allows you to send SMS from your target phone remotely to any number.

Supported Platforms: Android, iOS, and Windows PC.

You can have access to a live demo

It offers support for GPS Location Tracking

👍 Pros 👎 Cons

You can monitor incoming/outgoing calls, contact list SMS, MMS, etc. Not a cheap spy app.

Supports social media apps like WhatsApp, Facebook, Instagram, Skype, Google, Hangouts, etc.

Key Specs:

Free Trial: 1-Day Free Trial

1-Day Free Trial


Here are the Best apps to read someone’s text:






Yes, it is legal to hack text messages from someone else’s phone in the following conditions:

You own the phone and want to hack your children’s phone activities.

You are notifying the phone’s owner that their phone is being monitored

Moreover, using Free Phone spying app software on a spouse or another adult is NOT legal unless you notify them.

You can spy on an employee’s phone if he/she is indulged in any suspicious activities. It should be the company phone

Easy Interface: It should have an easy interface, and the app should be user-friendly and easy to use.

Runs in Stealth mode: You should make sure that your selected app should runs in stealth mode so that you can spy on someone’s text messages.

Offers Maximum features: Your selected Phone tracking app must offer features like remote tracking, remote camera control, and message interception.

Easy Setup Process: You need to make sure that your select mobile spy tool should have a minimum setup process. It allows you to save your time in installing.

Auto-detection: The app will automatically detect when a new message arrives and will start reading it aloud. It should also allow you to keep a copy of the message if you want.

Cost-effective: Your selected spying app should not be very costly and should be able to provide value for your money.

7 Best Email Clients For Windows 7 32/64 Bit To Use In 2023

7 Best Email Clients For Windows 7 32/64 Bit To Use In 2023 Manage your email with these professional email clients for free









If you juggle between accounts on a Windows 7 PC, you probably know the true meaning of slowness.

There are free email clients that are compatible with multiple providers.

The ideal email client for Windows 7 should be lightweight and low on PC resource usage.



To fix Windows PC system issues, you will need a dedicated tool

Fortect is a tool that does not simply cleans up your PC, but has a repository with several millions of Windows System files stored in their initial version. When your PC encounters a problem, Fortect will fix it for you, by replacing bad files with fresh versions. To fix your current PC issue, here are the steps you need to take:

Download Fortect and install it on your PC.

Start the tool’s scanning process to look for corrupt files that are the source of your problem

Fortect has been downloaded by


readers this month.

You must have had issues with email access if you have several email accounts with different providers. Using a browser with multiple tabs open is not the best option, as it can slow down your computer and get quickly out of hand.

But that can change with an email client for Windows 7. An email client is a desktop software that enables you to send/receive/draft all your emails in one place. Let us explore some of the best options for you.

Does Windows 7 have email client?

Unlike its predecessors, Vista and XP, Windows 7 does not have a built-in email client. Instead, you will need to download one best email client programs, like Yahoo email for Windows 7.

After the installation, you only need to set the client as your default email, and you are good to go.

These third-party email clients come with a few benefits, including:

This guide will help you find the very best mail app for Windows 7. So, if you are wondering whether to use Windows 7, the answer is straightforward: of course, you can use it! Check out our guide to learn how to keep using it forever.


Although the email clients from our list still work on Windows 7, Microsoft discontinued its ASU so the OS is officially obsolete. Also, the majority of the developers stopped or will stop upgrading their products for Windows 7.

Mailbird does not just enable you to access your emails, but it also connects to all your social apps. As we like to say, it is the very best mail app for Windows 7.

You can easily connect with your Facebook account, Google Calendar, WhatsApp, Moo do, Asana teamwork application, and many more.

However, email snoozing, quick previews, and speed reading are only available on the Mailbird commercial version.

Considering that these features can significantly boost your productivity, it is worth investing in the commercial Mailbird version.

Mailbird allows you to create your theme with different color schemes and layouts. You can organize your email list precisely the way you want it.

You can use Mailbird in 17 different languages, and they work on integrating even more.

Mailbird also has a powerful search feature that allows you to find old attachments by entering just a few important keywords.

Mailbird is a stunning email client program compatible with Windows 7 PCs, from Professional to the Home, and comes with free and premium versions.

Let’s quickly look at its key features:

Straightforward setup

User-friendly interface

Integration with major social applications

Only supports one email account

Integrate contact’s profile photos


The highly versatile and uncluttered Mailbird perfectly matches your Windows 7 running device!

Download Visit Website

eM Client is another strong contender for the best free email client software for Windows 7. This software has existed for over ten years and is widely known for supporting many email providers such as Gmail, Exchange, and Outlook.

This email app for Windows 7 is available in two versions, Free and Premium. Unlike the premium version, the free version is limited to only two email accounts.

This software has a translation option and an integrated spellchecker that ensures great communication in multiple languages.

You can set the eM client’s UI to display information in 20 different languages. 

eM Client also allows you to create your email signature and automatically attach it at the end of your emails on all the platforms you decide to connect to the client.

eM Client has a free version and two pro plans available. Both subscription plans have 30-day free trials. 

Let’s quickly look at its key features:

Easy migration tools

Smart translation

Integrated contacts and calendar menu

Integrated chat application

Support for Google Chat and Jabber

Only supports two email accounts

eM Client

Enjoy a unique combo of simple UI and powerful features for effortless emailing on Windows 7

Download Visit website

Thunderbird was developed by Mozilla Foundation, the same organization which powers Mozilla Firefox. This email client setup process for Windows 7 is so easy that even a novice computer user can install and use it.

You can use your custom webmail or popular webmail services (Gmail, Outlook, etc.); as long as you remember the username and password.

The best part is that Thunderbird can be enhanced by installing several third-party add-ons for even more options to complete your emailing experience.

Thunderbird lets its users create address books with the contact information they receive via email. You can save the email address and the name and add other details such as a photo, birthday, address, and more.

Another feature that saves us a lot of hassle is the attachment reminder. It detects the word attachment within the text content of your email and alerts you if you forget to add the attachment before sending the email.

The software also has excellent filtering and searching tools, so you don’t have to worry about spending hours looking for old emails. Lastly, Thunderbird is available in both 32 and 64-bit for Windows 7.

Let’s quickly look at its key features:

Supports unlimited accounts

Expandable features via plugins

Calendar tool

RSS news feeds

⇒ Get Thunderbird

As its name suggests, Opera Mail is an open-source email client developed by the Opera team.

If you have used the Opera web browser before, you would agree that this free email client for Windows 7 is expectantly good, just like the Opera browser.

The Opera Mail email client, now available as a standalone program, is ideal for Windows 7 PC.

Even though it has plenty of valuable features, Opera Mail is not the safest option. It has not been updated since 2023 and may lack some essential security features. You can, however, still download it safely from the Opera official website.

Expert tip:

Opera Mail lets you create contact lists. You can add users from multiple email providers and provide names and other valuable information that help you quickly identify the person you need.

Opera Mail also has an integrated spam filter that prevents unwanted emails from appearing in your inbox.

Opera Mail is free software that allows Windows 7 users to keep track of all their emails without too much memory.

Let’s quickly look at its key features:

Message templates included

RSS feeds

Supports unlimited accounts

Customizable tagging system

⇒ Get Opera Mail

This software has an integrated feature that allows you to create your mail signature. Don’t forget to attach valuable contact information and keep your emails professional-looking and helpful for your recipients.

Email enables communication across the globe without much restriction, which is why the translation feature provided by this email client is vital.

There are instances when you need to communicate with people that don’t share your language. Mailspring generates AI-powered translations that can help with that.

On top of that, if you are more comfortable with using another language as your default UI language, Mailspring offers over 60 options you can choose from. 

Another helpful feature that contributes to better communication is the template library. Mailspring allows you to use pre-made templates depending on the type of email you want to send. You can also create templates to automate part of the emailing task.

Mailspring is compatible with computers that run Windows 7 (and higher). It is lightweight, elegant, and easy to use. The software has an extensive set of free features, but it also provides a subscription-based plan for users that need professional-level email management.

Let’s quickly look at its key features:

Rich contact profiles

Link Tracking

Snooze messages


Various themes

⇒ Get Mailspring

This program is ideal for custom webmail such as [email protected]. Meanwhile, you can also use it on popular webmail services, but you have to adjust your account settings.

The inability to send HTML messages and the email settings process ranked it low on this list. Nevertheless, Claws is extremely powerful and can improve your email activity.

Claws Mail uses SSL encryption, meaning all your data is protected and completely private.

You can also create detailed address books. Safely enter and access valuable information about your contacts.

Claws Mail has an integrated spell checker that alerts to errors before email submission.

Let’s quickly look at its key features:

Plain text only (Can’t send HTML messages)

Works at a fast speed

Powerful search function

Advanced message filters

Expandable via plugins

Regular updates

⇒ Get Claws Mail

Hexamail Flow is a free email client for Windows 7. It has an easy-to-use interface, so you’ll quickly get the hang of it if you haven’t used this tool before.

This software lets you send large files by automatically integrating them into Google Drive.

Hexamail also doubles as a task manager with a card-based task board. You can create hierarchical to-do lists and automate some tasks from the settings provided.

Let’s quickly look at its key features:

Email Scheduling

Email hiding or masking

Grouping feature by domain, sender, conversation, or subject

Automatically resizes large photos before sending them out.

This is a licensed-based service. You can select the number of users you need the product for.

⇒ Get Hexamail Flow

These are the best email programs for Windows 7. You can confidently download any of them and make them your default email client on your PC.

Are you looking for a list of the best lightweight email client for Windows 10/11 PCs? Then, take your time to review our list for some of the excellent choices available.

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Blocking Emails Automatically In Gmail

In the 21st century, email has become a necessary evil. It’s used for everything from professional correspondence, to keeping in touch with friends and family members. You can use it to send files of all kinds, receive messages from your online accounts, etc.

The use of email has essentially turned the internet into a global village because, with email, you can easily reach anybody in any part of the world. If you have more than one email account, your inbox will be receiving a lot of mail every day – but there’s a lot of it that you might not even want. As a result, you might be interested in blocking some email addresses, especially if you keep receiving junk mail from them.

How to Block Email Addresses in Gmail

Unfortunately, many people don’t understand what they’re agreeing to when they trade their email address to receive a gift or download a free PDF. They don’t know that they have indirectly opened up the door to start receiving unwanted emails from that marketer.

Well, you might think you can just unsubscribe from the mailing list to fix it, but you might still be able to receive mail from them, at least until you block their email address.

Gmail account users who are receiving unwanted emails can actually block the email address with a few simple steps in their Gmail account. Blocking an email address in Gmail means that you will not receive mail from that email address in your inbox again. To block someone’s email address in Gmail, you need to do the following:

Using a Computer

You need to sign in into your Gmail account and open the mail sent to your inbox by the sender you want to block.

Then, look at the upper right corner of the mail. You’ll see an icon with three vertical dots.

You will see the name of the sender in front of the block is written in this format ‘’Block (sender’s name).’’

That is it; you have just blocked your inbox from receiving mail from that email address.

Using a Smartphone

The process is almost the same when using your smartphone. The only difference is the interface that is a little different.

The first step is to open your Gmail App and locate the email from the sender you want to block.

You then open the mail and look at the upper right corner; you will see an icon with three vertical dots.

Now you have successfully blocked that person from sending emails to you. But what if, later on, you want to unblock an email address (someone)? It is so simple – you can follow these steps either on your computer or smartphone.

First, locate the same mail that you used to block the person and open it.

And that’s how to block and unblock people using your Gmail account. If you keep receiving unwanted mail from people you don’t know, and if you don’t do anything about it, your inbox will be filled up with messages in a very short time. Now, you can block these email addresses so that you no longer receive mail from them. This will save you from the stress of deleting tons of junk mail from your inbox every day.

How To Validate Email Addresses In Javascript

Validating an email using JavaScript is not possible. The only 100% reliable way to validate an email address is by sending an email to the address to see if works.

That being said, you can use JavaScript and regular expression patterns (regex) to ‘validate’ most of the emails.

Just keep in mind you will never be able to write a regular expression that would be able to validate all the edge case email addresses like exceptionally long TLDs, or other domain-specific conventions that aren’t known.

Unfortunately, the best way to validate an email address is by sending an email to the address.

But concluding this way would be lame, wouldn’t it?

This guide teaches you the 2nd best way to validate emails, that is, how to do it with JavaScript + regex.

The 2nd Best Way to Validate Emails in JavaScript

Let’s take a look at how you can validate most of the email addresses using JavaScript.

To validate anything related to text, you can use regular expressions (regex).

⚠️ Unfortunately, unless you’re well-versed in regular expressions, you won’t understand anything about the following mess.

Here’s what the regex pattern for RFC 5322 official standard emails looks like. In other words, here’s a regular expression that you can use to validate most modern email addresses.

I’m not going to explain piece by piece how the above regular expression pattern works. This would make the 5-minute read a 30-minute read (or longer if you’re not familiar with regex).

But as a standalone expression, the above regex can’t do much. Instead, you need to place the regular expression inside JavaScript’s string.match() method for validating email strings.

For example, here’s a JavaScript validate() function that validates an email address string:

return String(email) .toLowerCase() };

Let’s use this function to check two emails:

console.log(“This email is valid”) }

if (validate(“artturi@codingem@com”)) { console.log(“This email is valid”) }

By the way, in case you’re interested in learning more about email formats and validation using regular expressions, make sure to read this detailed guide.

Also, if you heard the term Regex for the first time, feel free to stick around to learn a bit more about it! Knowing what regular expressions are will become useful in some parts of a software developer’s career.

What Is Regex?

Did you see the above regex mess for the first time? If you’re unfamiliar with regex or regular expressions, you might find it insightful to read this little primer to regex.

In a nutshell, regex (short for the regular expression) is a way to match patterns in text. In a sense, regex is CTRL + F on steroids. It not only matches with words but patterns, like emails, phone numbers, or such.

Regex is a powerful pattern-matching technique you can use to search, edit, and manipulate text. It’s commonly used in different types of software, including text editors, word processors, and programming languages.

A regex pattern is written using a combination of normal and special characters, and it is used to search for, and potentially replace, matching text in a larger body of text.

For example, the regular expression d+ searches for digits in the text.

This is an example of a really simple regular expression.

But the power of regex stems from its extensibility. You can combine the basic operators to form unbelievably long chains of expressions that for example find phone numbers in a text document.

Another really useful thing about regex is that most programming languages support it natively.

In JavaScript, you can use regular expressions to do pattern matching which can be useful when doing form validations or searching for patterns in other types of data you might have on your applications.

Testing the Regex

If you’re new to regex, make sure to start using regex online editors as early as possible. They offer a huge time saver when working with custom regular expressions.

For instance, you can try the power of the email-validating regular expression here:

As you can see, the regex captures all the valid-looking email addresses. Just remember, it’s not perfect. Regex can never handle corner cases of emails.


Today you learned how to validate emails using JavaScript and why it’s impossible to do it 100% reliably.

If you want to validate emails with JavaScript, you need to use a lengthy regular expression that matches the most common variations of email addresses.

Be careful to thoroughly test the regex scripts you find. Domains and email address formats change, so a regex that worked 3 years ago might no longer work…

The key takeaway for validating email with JavaScript is to not just copy a random regex from the internet. Instead, it requires thorough testing and accepting the fact that no regex is able to validate all the emails out there.

Thanks for reading. Happy coding!

Read Also

Full Guide to Regex

How To Remove Spaces In Excel With Different Ways

Excel Remove Spaces (Table of Contents)

Start Your Free Excel Course

Excel functions, formula, charts, formatting creating excel dashboard & others

Introduction to Remove Spaces in Excel

There are multiple ways to remove spaces in Excel. The first way we can remove the extra unwanted spaces is with the help of the FIND and REPLACE options (Ctrl + H). We must put a space and replace that with a Blank (Nothing kept). This removes the spaces anywhere from the selected cells. Alternatively, we can remove the spaces using a TRIM function. This removes the spaces at the start and end of the selected cell content. And we can also use the SUBSTITUTE function, where we can substitute space with blank to remove spaces completely.

Different Types Of Spaces

It may contain extra spaces before text strings in cells, called Leading spaces.

It may contain extra spaces after text strings in cells, called Trailing spaces.

Datasets may contain extra in-between spaces, i.e.additional spaces in between text.

Datasets may also contain Line breaks with extra space.

We can get rid of these types of spaces quickly & easily with the below-mentioned options:


TRIM Function


CLEAN and TRIM function to Remove Extra Space of Line Break in Excel

TRIM Function

TRIM function is a prebuilt integrated function categorized under Text functions. It Removes all extra spaces from text except a single space between words in Excel.

The syntax or formula for the TRIM function in Excel is:

The trim function in Excel has only one compulsory argument or parameter, i.e., text.

Text: It is cell content from where you need to remove extra spaces in Excel.

The TRIM function removes the text’s ASCII space character (32).

How to Remove Extra Spaces in Excel?

Removing extra spaces in Excel is very simple and easy. Let’s understand the working of removing extra spaces in Excel with the help of some examples.

You can download this Remove Spaces Excel Template here – Remove Spaces Excel Template

Example #1 – Remove Excel Spaces with the help of Find and Replace

In the below-mentioned example, I have a dataset in column D that contains all three types of extra spaces, i.e., Leading spaces, Trailing spaces & Extra in-between spaces.

I have done several character counts for the column D datasets for reference. With the help of the LEN function in column E., I have taken this raw data to another new column (column H) to apply the Find and Replace task.

Now, I have to select the cell range where the Find and Replace parameter needs to be applied to remove extra spaces in Excel.

To activate the find and replace option, press the shortcut key Ctrl + H, find and replace window appears.

It replaces all the blank spaces in the cell.

You can find a difference in character count between both datasets. Where Find and Replace, remove all the blank spaces. In extra in-between spaces content also, it has removed all the blank spaces without retaining a single space between words (This can be rectified with the help of the TRIM function).

Note: This method is only used when you want to remove a leading & trailing type of extra spaces from selected cells or completely remove all the spaces in the data range from Excel.

Example #2 – Remove Excel Spaces with the help of the TRIM Function

For reference, I have done several characters counts for the column D datasets. With the help of the LEN function in column E., I have taken this raw data to another new column (column G) to apply the TRIM Function. The Excel TRIM function removes all spaces from text except a single space between words.

Now, In cell H4, let’s apply a TRIM function.

Now, you can observe in cell H4, where the trim function removes the leading space in that cell.

You can find a difference in character count between both datasets where the TRIM Function removes all spaces before and after the text in the cell (i.e., G4, G5, G6 & G7) & consecutive spaces in the middle of a string in the cell G8 & G9.

Example #3 – Remove Excel Spaces with the help of the SUBSTITUTE Function

It will remove all the extra Excel spaces, including single spaces between words or numbers.

For reference, I have done several characters counts for the column D datasets. With the help of the LEN function in column E., I have taken this raw data to another new column (column G) to apply the SUBSTITUTE Function.

Now, In cell H4, let’s apply the SUBSTITUTE Function.

Now the function argument dialog box appears:

In the Old_text, I need to enter the character that needs to be replaced; it should be entered between double quotes. i.e., for removal of spaces, it will be” “.

Here, in the New text, I don’t want to replace anything; therefore, it is typed as “.

Now, you can observe in cell H4, where the Substitute function removes leading space in that cell.

You can find a difference in character count between both datasets. Substitute Function removes all the blank spaces; in extra in-between spaces content, it has removed them without retaining a single space between words.

Things to Remember about Excel Remove Spaces

Since the extra space is also a character, therefore in ASCII (American Standard Code for Information Interchange) encoding, it has code number 32.

Sometimes, the data appears as line breaks which may contain extra spaces between words; To remove those extra spaces, we can combine Excel TRIM and CLEAN functions to Remove the Extra Space of Line breaks.

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