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Is your inbox a hot mess? Do you get more emails each day than you can quickly sort through? Does the sheer volume of new messages each day make it challenging to notice the essential emails you need to pay attention to?
If so, you need to declutter your inbox.
There are many different ways to achieve “inbox zero,” such as going through the emails and either deleting, doing something because if it, responding to it, or sending it to a “do later” file.
But if you have a lot of subscriptions for newsletters and other information from online sources, that can take a very long time.
One way you may be able to tackle the problem is by reducing the actual number of emails that land in your box. You can do this with an app that takes all the emails you receive and sends them in one digest email on a timetable you choose.
Two of these services you can use are chúng tôi and SubscriptionZero.Unroll.me
To use Unroll.me,
1. Go to the site and sign up.
2. Allow access to your email account. It will automatically scan your inbox and find your subscriptions.
3. When the app displays your subscriptions, scroll through them, and choose an action for each one: either “Add to rollup,” “Keep in inbox,” or “Unsubscribe.”Subscription Zero
Another site you can use that has the option of delivering emails in a digest is Subscription Zero. This app works differently than chúng tôi in that it gives you an email address to use that is separate from your real one. All the emails sent to that address are gathered and sent in a digest email.
To set up SubscriptionZero:
5. The next screen you see will have your Subscription Zero email address.
Change your settings:
You can choose to have digests delivered every day or only once a week. You can also select the time of day that is best to have the summary sent.
To keep the clutter down, use a combination of the two services. chúng tôi will give you the subscriptions you already have, and you can sign up for new lists with the email address Subscription Zero assigns to you.
Tracey Rosenberger spent 26 years teaching elementary students, using technology to enhance learning. Now she’s excited to share helpful technology with teachers and everyone else who sees tech as intimidating.
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The latest versions of iOS Mail app include a “Trash All” function that allows you to quickly delete all emails in an inbox on any iPhone, IPad, or iPod touch. This is the fastest way to delete all emails in an inbox from an iOS device, and can be helpful if you want to clear out all locally stored mail messages from iOS, whether for spring cleaning purposes, because you don’t need the emails anymore, or perhaps to free up space taken up from a hoard of emails on an iOS device.
Do note that this method will not remove the email account from the iOS device, but that deleting all email messages this way sends them to the Trash folder, and once deleted from there this can not be undone unless you were to restore from a backup made prior to trashing the emails. Whether or not these deletes the emails from the mail server as well depends on if the email account is SMTP or IMAP. If you have any doubts about whether you want the emails in the future or not, backup your iPhone before beginning. If you simply want to get rid of the red alert icon on Mail app, marking all as read is likely a better option in that it doesn’t remove the emails from the iOS device or Mail inbox.How to Delete All Email from Inbox in Mail for iOS
To have the Delete All feature, you’ll need to be running iOS 9 or later on the iPhone, iPad, or iPod touch. Earlier versions do not have the Trash All Mail feature and would need to go with a different approach.
Open the iOS Mail app as usual and go to the Inbox you wish to delete all email messages for (select from the Mailbox list if you’re not currently in the inbox you want to delete all emails from)
Tap on the “Edit” button in the corner
At the bottom of the Mail app window, tap on the “Trash All” button
Confirm you wish to delete all emails by tapping on “Trash All”
This sends all of the messages into the Trash box of the Mail app, these will remove themselves eventually but if you want to manually intervene and delete every email message you just sent there right now you can do that too.Deleting All Trashed Emails in Mail for iOS Instantly
After the emails are sent to the Trash folder, you can instantly delete them all with these steps:
Tap on the “Mailboxes” button in the upper left corner of the Mail app
Select “All Trash” (if it’s not visible, tap on the Edit button and enable the All Trash inbox by selecting it from the list so that a blue checkbox appears alongside the name)
Enter the All Trash inbox, tap on “Edit” and tap on “Delete All” – this can not be undone so do not do this if you are not absolutely positive you never want these emails again
Once you Delete All, every email in the Trash folder is gone for good, removed from the iOS Mail app entirely.
As mentioned before, this is only available in modern versions of iOS. Earlier Mail app versions allow for deleting multiple emails at once by manually selecting them and sending to Trash which can then be deleted overtime or manually the same as instructed above.
You can also delete individual emails in iOS Mail with a swipe gesture, which is much more targeted than trashing everything in an inbox.
As a marketer, you’ve likely attempted to use emails for various marketing objectives. And for good reason: time and again, email marketing is consistently cited as the most effective form of online marketing in driving conversion.
Moreover, it’s relatively easy and quick to execute. You can’t miss! Oh, but you can. As many as 84% of all emails are labeled as spam, or just as detrimentally, deleted. Not all emails achieve the result they set out to, and too often, it’s because of easily avoidable mistakes that are far too common.
Now, the first step in evaluating where your efforts may have fallen short, simply check MailChimp’s handy benchmark report to see where you are within your industry. For example, a 17% open rate could spell disaster if you’re in the non-profit sector, be considered average in the gambling industry, and well above average if you’re in the business of sending e-coupons.
What they point to, more than anything, is relevance.
If you find you’re on the low side for either index, or if you’re just interested in exploring how to boost the effectiveness of your email strategy with some fine tuning, read on. Odds are you’re committing one or more of these mistakes.
Use this guide to identify these mistakes and amend your strategy accordingly.If You’re Looking to Boost Open Rates Examine the Root
Your emails could be ending up in your recipients’ spam folders, significantly lowering your open rates. This could be caused by the platform you’re using to send emails. If you’re currently not using a designated service, i.e. opting for doing it yourself with an in-house solution via Outlook, consider switching to an ESP (email service provider). In addition to potentially boosting deliverability, you’ll find most reputable ESPs can endlessly simplify mailing list management, as well as matters like subscribing and unsubscribing.Timing is Everything
Surprised? Many marketers believe sending emails early in the morning guarantees them a top spot in the recipients’ inbox. However, they’re setting themselves up for failure by trying to dance in an already crowded dance floor. Aim to send communication emails in the early afternoon hours, when they’re more likely to be opened by someone checking their email for the second or third time during the day.Optimal Frequency Get Your Foot in the Door
Many people are inundated with marketing emails on a daily basis, in addition to the typical use of their inbox for personal communication. It’s a known ritual: wake up, download emails, glance at subject lines, open few and overlook/delete the rest. Just by having your company’s name as the sender, your message is at a high risk of being deleted or overlooked. Just like a social media newsfeed, marketing content pales in comparison to an exciting email from one’s family and friends. This pattern is the reason subject lines are, hands down, the most crucial part of your email.
High quality subject lines don’t have a DNA, but in my experience, there are several characteristics that increase the likelihood of an email being opened:
Spam Free: Take the time to become acquainted with the latest words, phrases, and patterns on spam filter radars. Some known offenders include text in all CAPS, profanity, words typically found in unsolicited emails (‘enlargement’ is a telling example), excessive punctuation/symbols and hyperbole. If you’re unsure about the potential of a risky subject line, or if you’re torn between several, by all means—run A/B tests! Especially on protocols. It’ll teach you so much about your customers. During the subject line brainstorm, run it through a subject line tester.
Urgency: Without resorting to the obvious (and often spammy) blunt options of screaming ‘NOW!’, there are ways to create urgency in a way that doesn’t degrade your product/service and still respects a consumer’s time and deliberation. Examples of this subtle approach include naming the validity period briefly (e.g. “24 hrs to go”), including a vague phrase that requires opening the email for peace of mind (e.g. “Tick, tock”; “This is kind of a big deal…”), justifying a time-limited offer with an external event (Free Shipping–Guaranteed by Christmas!), and using positive testimonials emphasizing the immediate benefit of having something you’re offering (e.g. “How did I live without this?”).
Emotional Appeal: This doesn’t only apply to non-profits. In fact, emotion is used in all forms of marketing, so an extent. Don’t be afraid of working in a bit of humor or a personal touch to your subject line. From the dramatic (e.g. “We need to talk”) to the curious (“Pick a side”) and the ultimate heartstrings tug (“You could save a child’s life”). Finally, a more risky way of encouraging emotional engagement is by creating a low level of disappointment (e.g. “Your offer has expired”) and subsequently a positive surprise within the email (“Gotcha! You’ve still got 24 hours”). That type of roller-coaster is seen by consumers as humorous and clever at worst, and addictive at best.
Mild Personalization: This is a tricky fine line, since personalized subject lines are notorious for being spammy (the word ‘You’ is in itself considered spammy to a degree), while they’ve also been found to yield higher open rates in most industries. The best way to stay on the right side of personalization, is to do it occasionally and strategically. For instance, a welcome email post registration should feature the person’s first name, if it has been filled out in the form. Ongoing offers and update emails don’t necessarily need to contain the person’s name, as it can get old and it’s mostly an empty gesture –people know it boils down to a computer sorting through first names and emails.Divide and Conquer
Don’t send a VIP-only offer to someone who’s not eligible for it, and don’t send a longtime client a trial service offer. Message each segment with different offers, different wording and at different frequencies. It takes practice, but to give yourself a head start, collect information about your audience segments’ expectations periodically through surveys, reviews, feedback ratings, and focus groups.Readability
Between 45% and as many as three-quarters of all emails being opened on mobile devices. In a nutshell, you need to ensure your emails are readable on all platforms and devices. Sounds fundamental, doesn’t it? This factor is so basic, it’s surprising how many senders still overlook it.
Beyond ensuring your email’s design is responsive (great tips for that here), take the extra step and review your email on a variety of different devices and email clients, just as you would QA a new page added to your website.
Here’s a partial list for what you should be checking for on each device:
Does your subject line cut-off? If so, shorten it so it can be read in full!
Do the text lines break in less-than-optimal places, creating reading obstacles like lines with many words or lines with very few words? If so, break them up differently or use images.
Does the CTA appear below-the-fold? This is important – either add another CTA higher up in the email, or shorten the email.
Do any images look stretched or distorted in any way? Check what needs to be done with the design so it looks professional.Make it Pop
Everyone says “invest in creative”, and that’s a no-brainer! Yet the way to keep your emails memorable and recognizable is to tie them in with the rest of your marketing tools, and to do that, you’ll need more than eye-grabbing creative.
Moreover, your plan should also account for special occasions during which a departure from the regular design is expected and essential. A slightly different font, letter weight, or color gets instant attention from regular recipients, before even discussing content.Spit it out Already
Any marketing copywriter knows there are three ways to say one thing – the long way, the short way and the way that sells. Often, the latter is even more concise than the short way. You know you’ve got a lot to offer, now make sure the recipient knows it by giving him vital information in as few words as possible. If you’ve got multiple messages, consider breaking them into several emails that’ll be sent on different days.
Find your key message, word it in a way that highlights the value it holds for the recipient (e.g. “Enjoy the lowest prices of the year!” is stronger than “get a set of linens at 50% off”) Get to your call to action before the fold (on PC and mobile devices alike), and learn to master how toWhere to, Next?
This post has hopefully given you insights as to how you can improve your ad-hoc email marketing campaigns. Once you’ve got those down to a science, it’ll be time to work on the holy grail of any great email marketing strategy – email protocols. Protocols are essentially ‘smart’ automated emails, often in a particular order, sent by a system on an ongoing basis based on pre-defined population parameters.
For instance, “Welcome to (site)” is often the first email in a protocol intended to drive new users into engaging more deeply with the product – i.e. making their first purchase, completing their profile, ‘Sharing’ on social media and more.
The key to setting up an effective email protocol, and you should strive to have several, is an excellent database. Build on your existing database and maintain it with as many details as possible. Not just demographics (age, gender, address), but especially consumption behavior (frequency, volume, preferences) and personal details (birthday, interests).
Having all this data means you can slice and dice your overall client population whichever way you’d like, and effectively run email protocols that cater to each population in a different way, every single day. If it wasn’t clear, it’s nearly impossible to set up a protocol without an ESP (email service provider), and you’ll certainly need to invest in a campaign management system.
If you have a stellar, up-to-date, comprehensive database in place, the sky’s the limit. Start by mapping your main audience populations and assigning objectives for each. Here’s a very rough example for a medium-sized e-commerce site:
Once the basic categories are mastered, you can and should branch out into more specific categories of users. For instance, “recently reactivated” users, defined as users who’ve responded to a reactivation email in the past week, could stand to receive gradually decreasing offers until they’ve fully resumed their previous patterns of activity. As you can see, each population has its own objective, and therefore it stands to reason that a different method should be applied in each case. Inactive users, for example, will likely need the most aggressive offer in order to respond (if dealing with e-commerce, this can be an exclusive promo code).
Conversely, new users may need different reassurances altogether, such as your site’s reputation and security, in order to feel comfortable. They may also need a friendly guide to navigate the new territory, and your help in getting them settled in can exponentially decrease the rate of desertion.
Mozilla Firefox is a secure, reliable, and fast multi-process web browser that provides fast, stable performance with a minimal memory footprint. However, there are times when it could take up tons of memory and crash.
If you’re experiencing periods of sustained Firefox memory usage, this guide will show you some tips to reduce and/or improve it.
If you’re using a Windows PC, the easiest way to identify memory leaks in Firefox is by running the Windows Task Manager and checking for Mozilla Firefox under the Processes tab. If it’s beyond 2GB and keeps increasing with no sign of slowing down, you’re probably experiencing a memory leak.Restart Firefox
If you leave Firefox open for a longer period of time, it tends to use more system resources. In order to resolve this, restart the browser periodically. Configure it to save your windows and tabs such that when you restart it, you’ll be taken back to your previous session.
Note: Session Restore may keep you logged in to sites you signed into before closing the browser. This means that anyone using your PC after you may get access to your accounts on the sites you visited. In this case, don’t configure the browser to open your previous session’s tabs or windows.
You can also disable the default Session Restore crash recovery option to prevent previous sessions from being restored when you open the browser or it opens after an unexpected crash or closure.Update Firefox
Firefox updates automatically by default, but you can always do it manually. Ideally, the latest version may come with performance improvements, but you’ll only get these after restarting Firefox for the updates to be downloaded and take effect.
To do this:
2. Firefox will check for updates and automatically download them.
3. Once the download completes, restart to update Firefox.
Note: if the update didn’t launch, complete or something else came up, download and install the latest Firefox version from Mozilla website.Disable themes and extensions
Resource-consuming extensions and themes can cause Firefox to use up more memory and system resources than the usual. If you want to check whether a theme or extension is causing the browser to hog resources, start it in Safe Mode and check the CPU and memory usage.
While in Safe Mode, these themes and extensions are disabled, so if you find any improvement when they’re disabled, try uninstalling or disabling them.
Two options will appear: Start in Safe Mode or Refresh Firefox. The former will start Firefox with the default theme but disables extensions and turns off some customizations and features. This is only temporary, though. When you exit Safe Mode, all your settings will be restored to the previous state.
If the issue persists, it’s probably not caused by a theme or extension, but it could be because of preference settings or plugins among other causes, as these aren’t disabled in Safe Mode. If it doesn’t happen in Safe Mode though, then it’s likely that the add-ons are the culprits.Check Adobe Flash Player and Firefox Hardware Acceleration
Firefox hardware acceleration also eases CPU and memory usage in several cases, so you can check whether the hardware acceleration is on or off.Delete corrupt website settings file
Your profile folder holds data in various files as stored by Firefox. If the “content-prefs-sqlite” file that holds individual website settings is corrupted, delete it to decrease CPU usage.
To do this:
You can also fix memory leaks and optimize the browser’s performance by typing about:memory in the address bar, and under Free memory, selecting GC, CC and Minimize Memory usage to curtail any leaks. You can also check out other ways to troubleshoot Firefox when it crashes.
My passion has always been to share every bit of useful information I find on tech, with the ultimate goal of helping people solve a problem.
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We send all sorts of things via email these days, from documents to photos. Whether for business or personal reasons, you may want to send an entire folder that contains many items.
You can send a folder using the default email application on Windows, Mac, Android, and iPhone, but you should reduce the size before you attach it. Compressing a folder makes it simpler for you to send and easier for your recipient to receive. Here, we’ll show you how to attach a folder to an email, starting with how to compress it.
Table of Contents
Note: If you already have a third-party compression tool, you can use it instead of the instructions below for your device.Attach a Folder to an Email on Windows
When you try to attach a folder to an email in Microsoft Outlook, you’ll notice that you cannot do so. Outlook doesn’t allow you to attach a folder directly to an email. However, once you compress it, you can attach it like any other file.Compress the Folder
In the shortcut menu, select
Compressed (zipped) folder
. This wording may differ depending on the version of Windows you use.Add the File to an Email
Open Outlook and create a new email as you usually would. You can then attach your ZIP file (folder) in a few ways:
Drag the file into the body of the message window.
in the ribbon and choose the file in the
Then, complete your email and send it on its way.
Your mail recipient simply unzips the file on their device like any other.Attach a Folder to an Email on Mac
Mac works differently than Windows when attaching a folder to an email. You can do so without compressing the folder first. Apple Mail automatically creates a ZIP file for the folder for you when you send the email.
However, we’ll still include instructions for compressing the folder in case you prefer to do so yourself.Compress the Folder (Optional)
In the shortcut menu, pick
Compress [Folder name]
.Add the Folder or File to an Email
Open Mail and start a new message as you usually would. Then, you can attach the folder directly (or the ZIP file you created) in one of these ways:
Drag the folder or file into the body of the email message.
Attach a document to this message
icon (paperclip) in the toolbar. Locate the folder or ZIP file and pick
You can then compose your message and send it to the recipient.
Your recipient can then unzip the file on their Mac or another device. If they use Mail on Mac, the file should automatically unzip for them.Attach a Folder to an Email on Android
Before you can attach your folder to an email in Gmail on Android, you’ll need to compress it. If you try to attach the folder as is, it simply opens for you to see the individual files.Compress the Folder
app and locate the folder you want to send.
Tap the left side of the folder to select it, and then tap the
on the top right.
You’ll see your ZIP file created with the same name as your folder.
To rename it, select the file, tap the three dots on the top right, and pick Rename.Add the File to an Email
and create a new email like normal.
icon at the top and pick
Locate the ZIP file in the
app and select it.
You’ll then see your compressed folder as a ZIP file in your email. Complete your message and press
Your recipient can unzip the file on their Android phone or other devices as they usually would.Attach a Folder to an Email on iPhone or iPad
Unlike the Mail app on Mac, you will need to compress your folder before you attach it to your email on iPhone and iPad. Like on Android, if you select the folder as the attachment, it simply opens for you to view the items.Compress the Folder
app and locate the folder you want to send.
Tap and hold the folder to display the shortcut menu.
You’ll then see a ZIP file created with the same name as the folder.
To rename it, tap and hold the file, then pick Rename.Add the File to an Email
Open the Mail app and create a new message like usual.
Place your cursor in the body of the email to display the arrow above the keyboard.
Tap that arrow until you see the row of icons, and pick the
Locate the ZIP file in the
app and select it.
When the ZIP file appears in the body of the email, compose your message and send it on its way.
Your recipient can then unzip the file on iPhone, iPad, or another device as usual.
If you or your recipient have an email file size limit, sending a folder is still doable after you compress it. For more, look at how to zip and unzip files in Linux.
Have you ever missed an important email because your inbox was full of previous, unanswered messages? Most people have experienced this and almost everyone knows the distraction of fifty unread emails that demand your attention as soon as you open your inbox in the morning.
According to studies, workers spend as much as 28 percent of their week reading and answering emails. That’s more than a quarter of your entire time at work. How much more could you accomplish if you didn’t have to handle a constant barrage of emails?
Table of ContentsWhat Is Inbox Zero?
Inbox Zero is a concept developed by Merlin Mann, an expert on productivity. Although most people interpret the “zero” in the name to refer to the number of emails a person has, it originally referenced how much time people spend thinking about email. If you have zero emails, you spend almost zero time thinking about them.
This article will walk you through how to keep the number of unread emails in your inbox to an absolute minimum using tools available to you within Gmail, as well as practices you can apply to your workday that will help you tame the swarm of emails you receive throughout the day.Email Management Basics
The first step to improving your email productivity is to close your inbox. It might sound counterintuitive, but it is better to give yourself set periods of time to read and respond to emails than to address them as they arrive. Research has shown that deadlines, self-imposed or not, improve efficiency and reduce the time spent on a project.
Set aside five minutes at the start of each hour, or maybe twenty minutes at the start and end of the day, to answer emails. Delete any emails that are clearly spam. If an email requires two minutes or less to answer, respond to it first.
If an email will require more time to answer, move it to a specially-designated folder.Using Gmail to Reach Inbox Zero Use Special Stars Set Up Multiple Inboxes and Filters
A new section appears called Multiple inbox sections. You can name up to five custom sections to view alongside your main inbox, although two are filled in by default. One section is for Starred emails, while the other is for drafts. These sections are designated by their search queries, so you will need to learn what each of the special stars is called in order to set aside sections for them.
These are the names of each star:
Yellow-bang (exclamation mark)
Orange-guillemet (fast forward symbol)
Blue-info (lower-case i)
The search query field recognizes different operators, so you can use OR/AND commands to include multiple stars within the same section. Beside the Search query field is the Section name field. Enter the specific name you want the field to be called here.
To achieve Inbox Zero, it’s best to set up a few specific sections:
Needs Urgent Reply
You can choose to set up a fifth section according to your needs, but these four will handle the most basic tasks.Reaching Inbox Zero
Now that you have changed your Gmail settings, it’s time to put everything into action. First, set your filters. Enter the following:
Search querySection namehas: yellow-starNeeds Action/Replyhas: red-starNeeds Urgent Replyhas: blue-infoAwaiting Replyhas: green-checkDelegated
When you receive an email, the first thing you should do is decide whether it requires a response or if you should delete it. If the email is spam or just doesn’t warrant a response, immediately delete it or archive it.
Choose when you want to respond to your email and focus on working only within those times. By giving yourself deadlines and set periods to handle email, you reduce the amount of time you spend in your inbox so that you can focus on more important tasks. If you choose to deal with it at the start of the hour, focus on responding to any urgent emails first, then handle the rest from there.
By putting these methods into practice, you can soon attain total control of your inbox. If it is already a mess, set aside half an hour a day to sort through the emails that you already have and determine whether they are important or not. Respond to those that need it, delete those that don’t.
It might take a bit of time, but filters, designated inboxes, and other tools will help you reach Inbox Zero–and you’ll find what techniques best help you stay there.
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