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In this post, we will show you how to remove spaces between characters and numbers in Excel. Whether you want to remove leading or trailing spaces or trim extra spaces between words and numbers in Microsoft Excel, this post will help you get rid of all unnecessary spaces that stick with your data while importing or copying-pasting it from external applications.

Extra spaces may sometimes appear with non-printable characters that may be hard to deal with. When you apply functions to such data, Excel counts these spaces as additional characters and shows incorrect results or throws errors. For example, if you compare two cells with the same content, the result may be incorrect if one of them consists of extra spaces.

Spaces may easily be recognized with the naked eye, but they too could be hard to spot in large data sets. In this post, we will guide you on how to remove these unwanted spaces using different methods.

How to remove Spaces between Characters and Numbers in Excel

The following methods will help you remove spaces between characters and numbers in Excel:

Remove spaces using the TRIM() function.

Remove spaces using the SUBSTITUTE() function.

Remove spaces using the Find and Replace feature.

Let us see these in detail.

Remove spaces in Excel using the TRIM() function

The TRIM() function is a text function in Excel that is used to fix irregular spacing. It removes all extra spaces from a given text string, leaving no spaces at the beginning and the end of the string and just a single space between the words of the string. When you’re dealing with textual data, using the TRIM() function to strip unwanted spaces would be helpful.

The syntax of the TRIM function is:

TRIM(text)

where text refers to the text string or reference to the cell containing the text string.

Let the understand this with the help of an example.

Suppose we have an Excel file containing the ‘Author Name’ and ‘Author Code’ for authors of TheWindowsClub as shown in the above image. The data consists of irregular spacing which needs to be fixed. For this, we may use the TRIM() function as follows:

Place your cursor on cell C5 and type the following function:

=TRIM(A5)

To use this method with your data, you will have to apply the function in a new column/cell and then copy-paste the results into the original column/cell. While pasting the data, make sure to select the Values (V) option in Paste Options.

Notes:

If your data consists of some non-printable characters, TRIM() function will not remove them. For this, you need to use the CLEAN() function. If the data consists of both extra spaces and non-printable characters, you may use a combination of both functions.

If you apply this formula to a number, it will remove leading and trailing spaces but limit the in-between spaces to 1. For removing all the spaces from numbers, you may use the next two methods.

Remove spaces using the SUBSTITUTE() function in Excel

SUBSTITUTE() is another text function that lets you replace an existing text with a new text in Excel. You may use this function to remove all the spaces (leading, trailing, and all in-between spaces) from a text string or a number.

The Syntax of SUBSTITUTE() function is:

Substitute (text,old_text,new_text,[instance_ num])

Where text refers to the main text string

old_text refers to the specific text that needs to be replaced with new_text

new_text refers to the text that should substitute the old_text

[instance_ num] is an optional parameter that refers to the occurrence of old_text that should be replaced with new_text. If this is not specified, all the occurrences of the old_text will be replaced.

Taking the above example, we may remove extra spaces between characters and numbers in Excel using the SUBSTITUTE() function as follows:

Place your cursor on cell C5 and type the following function:

=SUBSTITUTE(A5, " ", "")

The above function will replace all space characters with an empty string. Hence it will also remove the in-between spaces from the author names, as shown in the above image. Therefore it is best suited to remove spaces between numbers. Or in special cases may be used to remove spaces between words or characters.

Also, this function too will require you to apply it in a new column/cell. Once you get the results, you may copy-paste them to your original column/cell.

Read: Excel is slow to respond or stops working.

Remove spaces in Excel using the Find and Replace feature

The above results may also be achieved using the Find and Replace feature in Excel. As you may already know, Find and Replace is a handy feature that lets you replace a specific text with another text and is most commonly used for data correction, such as spelling mistakes. However, it can also be used to remove unwanted spaces, such as leading, trailing, or the extra spaces between numbers or characters in Excel.

The key benefit of using this feature is that it can work on a selected cell range or the entire worksheet in one go. So you don’t have to apply functions somewhere else and then copy-paste the results to the original cells. You can simply select the data range and use the feature. However, bear in mind that this will also remove the single space that separates words within a text string. So make sure you choose the appropriate method as per your requirement.

To remove spaces between characters and numbers in the above example, we may use the Find and Replace feature in Excel as follows:

Select the data range.

Select the Replace option.

In the Find and Replace dialogue box, enter a space in the Find what field.

Do not enter anything in the Replace with field. Leave it empty.

This will replace all the spaces with an empty string. Hence all the extra spaces will be removed from your Excel data.

Another important point to note here is the Find and Replace feature considers the leading zeros (0) as spaces. So it will remove all the zeroes from the beginning of your numbers.

Read Next: Convert JSON to Excel using free online converter tools.

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Introduction to Remove Spaces in Excel

There are multiple ways to remove spaces in Excel. The first way we can remove the extra unwanted spaces is with the help of the FIND and REPLACE options (Ctrl + H). We must put a space and replace that with a Blank (Nothing kept). This removes the spaces anywhere from the selected cells. Alternatively, we can remove the spaces using a TRIM function. This removes the spaces at the start and end of the selected cell content. And we can also use the SUBSTITUTE function, where we can substitute space with blank to remove spaces completely.

Different Types Of Spaces

It may contain extra spaces before text strings in cells, called Leading spaces.

It may contain extra spaces after text strings in cells, called Trailing spaces.

Datasets may contain extra in-between spaces, i.e.additional spaces in between text.

Datasets may also contain Line breaks with extra space.

We can get rid of these types of spaces quickly & easily with the below-mentioned options:

FIND AND REPLACE

TRIM Function

SUBSTITUTE Function

CLEAN and TRIM function to Remove Extra Space of Line Break in Excel

TRIM Function

TRIM function is a prebuilt integrated function categorized under Text functions. It Removes all extra spaces from text except a single space between words in Excel.

The syntax or formula for the TRIM function in Excel is:

The trim function in Excel has only one compulsory argument or parameter, i.e., text.

Text: It is cell content from where you need to remove extra spaces in Excel.

The TRIM function removes the text’s ASCII space character (32).

How to Remove Extra Spaces in Excel?

Removing extra spaces in Excel is very simple and easy. Let’s understand the working of removing extra spaces in Excel with the help of some examples.

You can download this Remove Spaces Excel Template here – Remove Spaces Excel Template

Example #1 – Remove Excel Spaces with the help of Find and Replace

In the below-mentioned example, I have a dataset in column D that contains all three types of extra spaces, i.e., Leading spaces, Trailing spaces & Extra in-between spaces.

I have done several character counts for the column D datasets for reference. With the help of the LEN function in column E., I have taken this raw data to another new column (column H) to apply the Find and Replace task.

Now, I have to select the cell range where the Find and Replace parameter needs to be applied to remove extra spaces in Excel.

To activate the find and replace option, press the shortcut key Ctrl + H, find and replace window appears.

It replaces all the blank spaces in the cell.

You can find a difference in character count between both datasets. Where Find and Replace, remove all the blank spaces. In extra in-between spaces content also, it has removed all the blank spaces without retaining a single space between words (This can be rectified with the help of the TRIM function).

Note: This method is only used when you want to remove a leading & trailing type of extra spaces from selected cells or completely remove all the spaces in the data range from Excel.

Example #2 – Remove Excel Spaces with the help of the TRIM Function

For reference, I have done several characters counts for the column D datasets. With the help of the LEN function in column E., I have taken this raw data to another new column (column G) to apply the TRIM Function. The Excel TRIM function removes all spaces from text except a single space between words.

Now, In cell H4, let’s apply a TRIM function.

Now, you can observe in cell H4, where the trim function removes the leading space in that cell.

You can find a difference in character count between both datasets where the TRIM Function removes all spaces before and after the text in the cell (i.e., G4, G5, G6 & G7) & consecutive spaces in the middle of a string in the cell G8 & G9.

Example #3 – Remove Excel Spaces with the help of the SUBSTITUTE Function

It will remove all the extra Excel spaces, including single spaces between words or numbers.

For reference, I have done several characters counts for the column D datasets. With the help of the LEN function in column E., I have taken this raw data to another new column (column G) to apply the SUBSTITUTE Function.

Now, In cell H4, let’s apply the SUBSTITUTE Function.

Now the function argument dialog box appears:

In the Old_text, I need to enter the character that needs to be replaced; it should be entered between double quotes. i.e., for removal of spaces, it will be” “.

Here, in the New text, I don’t want to replace anything; therefore, it is typed as “.

Now, you can observe in cell H4, where the Substitute function removes leading space in that cell.

You can find a difference in character count between both datasets. Substitute Function removes all the blank spaces; in extra in-between spaces content, it has removed them without retaining a single space between words.

Things to Remember about Excel Remove Spaces

Since the extra space is also a character, therefore in ASCII (American Standard Code for Information Interchange) encoding, it has code number 32.

Sometimes, the data appears as line breaks which may contain extra spaces between words; To remove those extra spaces, we can combine Excel TRIM and CLEAN functions to Remove the Extra Space of Line breaks.

Recommended Articles

This has been a guide to Remove Spaces in Excel. Here we discuss how to Remove Extra Spaces in Excel, practical examples, and a downloadable Excel template. You can also go through our other suggested articles –

How To Remove #Name? Error In Excel

In this post, we are going to show you a tutorial to fix #NAME? error in Microsoft Excel. Before talking about the tutorial to correct #NAME? error, let us understand why does this error occurs in Excel.

Why do I see #NAME? error in Excel?

Here are the possible reasons due to which you see a #NAME? error message in Excel:

When you have entered a wrong formula name or string or there is some typo in the formula, it returns #NAME? error message in the cells.

It indicates that something is wrong with the syntax you have used and that needs to be corrected.

If you have used a formula that refers to a name that is not defined, you will get this error message.

In case there is a colon missing in the range reference, it will return #NAME? error.

You will see a #NAME? error message if you are using some function that needs an add-in, and the add-in is disabled.

Now, how to resolve #NAME? error in Excel? Unlike some other errors in Excel, e.g., #DIV/0! error, this error can’t be fixed using any error handling function like IFERROR. Here, we are going to list some solutions to fix and correct #NAME? error.

How to remove #NAME? Error in Excel

Here are the methods to correct or fix the #NAME? error in your Excel workbooks:

Use formula suggestions or Function Wizard to avoid syntax errors.

Manually check for any typo in the function and correct it.

Check if the name used in the formula is defined in Name Manager.

Ensure that the text values have quotation marks around them.

Enable the add-in required by the used function.

Let have a detailed discussion on these methods now!

1] Use formula suggestions or Function Wizard to avoid syntax errors

Microsoft Excel displays a list of matching formulas as soon as you start typing the function in the function bar.

Make sure you use a formula from the suggestions rather than typing it all manually. If you type a formula manually, it increases the chances of typing errors and thus showing a #NAME? error.

You can also use the Function Wizard to avoid any syntactic errors. F

2] Manually check for the typo in the function and correct it

If there are some minor typos, you can correct them manually. Just have a look at the function you have used and inspect it to see if there is a spelling error in the formula string.

If so, simply correct it and it will eliminate #Name? error. In case there is some different cause for this error, use another method from this article to fix it up.

3] Check if the name used in the formula is defined in Name Manager

In case you haven’t defined a name that has a reference in your formula, it returns #Name? error. So, check and define a name using the Name Manager in Excel. You can follow the below steps to do so:

Reenter the formula with the name you just defined and you won’t see the #NAME? error now.

4] Ensure that the text values have quotation marks around them

If you are using text references in the formula, you must enclose them in quotation marks. Else, you will get a #NAME? error message in the cells.

The solution is that look closely at the formula string and check if the quotation marks are added properly. If not, simply put the quotation marks around the text references. This will fix the error.

5] Enable the add-in required by the used function

Some custom Excel functions need add-ins to work. For example, the EUROCONVERT function needs Euro Currency Tools add-in to work. Also, various statistical and engineering macro functions require Analysis ToolPak add-in to be enabled. So, simply enable the required add-in and it won’t return #Name? error.

Here are the steps to enable the add-in in Excel:

In the Add-ins dialog window, enable the relevant checkboxes to turn on the required add-in.

Tap on the OK button and see if the #Name? error is fixed.

That’s it! Hope this article helps you fix #NAME? error in Microsoft Excel.

Now read: How to Fix Runtime Error 1004 in Excel

How To Convert Numbers To Words In Indian Rupees In Excel?

When we need to convert numbers to words in Indian rupees in Excel, it can be a time‑consuming process if we do it manually as we need to type the large numbers. We can complete this time-consuming process much more quickly by using the VBA application. Even though the VBA code will be lengthy, we can use this process if there are many values to convert. Read this tutorial to learn how to convert numbers to words in Indian rupees in Excel.

Converting Numbers to Words in Indian Rupees in Excel

Here we will create a new VBA module, then use the formula to get any one of the results, and use the auto-fill handle to get all the results. Let us see a simple process to know how we can convert numbers to words in Indian rupees in Excel.

Step 1

Consider an Excel sheet with a list of numbers, similar to the image below.

Step 2

Then, as shown in the image below, type the following programme into the text box.

Program Public Function RupeeFormat(SNum As String) 'Update By Nirmal Dim xDPInt As Integer Dim xArrPlace As Variant Dim xRStr_Paisas As String Dim xNumStr As String Dim xF As Integer Dim xTemp As String Dim xStrTemp As String Dim xRStr As String Dim xLp As Integer xArrPlace = Array("", "", " Thousand ", " Lacs ", " Crores ", " Trillion ", "", "", "", "") On Error Resume Next If SNum = "" Then RupeeFormat = "" Exit Function End If xNumStr = Trim(Str(SNum)) If xNumStr = "" Then RupeeFormat = "" Exit Function End If xRStr = "" xLp = 0 RupeeFormat = "Digit excced Maximum limit" Exit Function End If xDPInt = InStr(xNumStr, ".") If (Len(xNumStr) - xDPInt) = 1 Then xRStr_Paisas = RupeeFormat_GetT(Left(Mid(xNumStr, xDPInt + 1) & "0", 2)) xRStr_Paisas = RupeeFormat_GetT(Left(Mid(xNumStr, xDPInt + 1), 2)) End If xNumStr = Trim(Left(xNumStr, xDPInt - 1)) End If xF = 1 xTemp = Right(xNumStr, 2) Else If (Len(xNumStr) = 2) Then xTemp = Right(xNumStr, 2) ElseIf (Len(xNumStr) = 1) Then xTemp = Right(xNumStr, 1) Else xTemp = Right(xNumStr, 3) End If End If xStrTemp = "" xStrTemp = RupeeFormat_GetH(Right(xTemp, 3), xLp) xLp = xLp + 1 End If xStrTemp = RupeeFormat_GetT(Right(xTemp, 2)) ElseIf Val(xTemp) < 10 Then xStrTemp = RupeeFormat_GetD(Right(xTemp, 2)) End If xRStr = xStrTemp & xArrPlace(xF) & xRStr End If If xF = 2 Then If Len(xNumStr) = 1 Then xNumStr = "" Else xNumStr = Left(xNumStr, Len(xNumStr) - 2) End If ElseIf xF = 3 Then xNumStr = Left(xNumStr, Len(xNumStr) - 2) Else xNumStr = "" End If ElseIf xF = 4 Then xNumStr = "" Else If Len(xNumStr) <= 2 Then xNumStr = "" Else xNumStr = Left(xNumStr, Len(xNumStr) - 3) End If End If xF = xF + 1 Loop If xRStr = "" Then xRStr = "No Rupees" Else xRStr = " Rupees " & xRStr End If xRStr_Paisas = " and " & xRStr_Paisas & " Paisas" End If RupeeFormat = xRStr & xRStr_Paisas & " Only" End Function Function RupeeFormat_GetH(xStrH As String, xLp As Integer) Dim xRStr As String If Val(xStrH) < 1 Then RupeeFormat_GetH = "" Exit Function Else xStrH = Right("000" & xStrH, 3) xRStr = RupeeFormat_GetD(Mid(xStrH, 1, 1)) & " Lac " Else xRStr = RupeeFormat_GetD(Mid(xStrH, 1, 1)) & " Hundred " End If End If xRStr = xRStr & RupeeFormat_GetT(Mid(xStrH, 2)) Else xRStr = xRStr & RupeeFormat_GetD(Mid(xStrH, 3)) End If End If RupeeFormat_GetH = xRStr End Function Function RupeeFormat_GetT(xTStr As String) Dim xTArr1 As Variant Dim xTArr2 As Variant Dim xRStr As String xTArr1 = Array("Ten", "Eleven", "Twelve", "Thirteen", "Fourteen", "Fifteen", "Sixteen", "Seventeen", "Eighteen", "Nineteen") xTArr2 = Array("", "Twenty", "Thirty", "Forty", "Fifty", "Sixty", "Seventy", "Eighty", "Ninety") Result = "" If Val(Left(xTStr, 1)) = 1 Then xRStr = xTArr1(Val(Mid(xTStr, 2, 1))) Else xRStr = xTArr2(Val(Left(xTStr, 1)) - 1) End If xRStr = xRStr & RupeeFormat_GetD(Right(xTStr, 1)) End If RupeeFormat_GetT = xRStr End Function Function RupeeFormat_GetD(xDStr As String) Dim xArr_1() As Variant xArr_1 = Array(" One", " Two", " Three", " Four", " Five", " Six", " Seven", " Eight", " Nine", "") RupeeFormat_GetD = xArr_1(Val(xDStr) - 1) Else RupeeFormat_GetD = "" End If End Function Step 3

Then, using the ALT + Q command, save the sheet as a macro-enabled workbook and exit the vba application.

Step 4

To get all the results, drag down from the first result using the auto-fill handle, and our final result will be similar to the below image.

Conclusion

In this tutorial, we used a simple example to demonstrate how you can convert numbers to words in Excel.

Excel Formula – List Missing Numbers In A Sequence

A little while ago I received an email from Deborah asking what formula she can use to list missing numbers from a range.

Here is Deborah’s list of numbers:

You’ll notice they’re not sorted and there is a blank cell in the middle of the range. So, our formula needs to be able to handle blanks and an unsorted list.

And here she is:

=

SMALL(

IF(

COUNTIF($A$1:$A$7,ROW($1:$12)

)=0,ROW($1:$12),"")

,

ROW(A1))

It’s an array formula so you need to enter it with CTRL+SHIFT+ENTER.

Below you can see the results of the formula copied down column C. When there are no more missing numbers it returns a #NUM! error.

Tip: You can easily avoid the #NUM! errors by wrapping it in an IFERROR function if you prefer.

Count the numbers in the range A1:A7, that match the numbers generated by ROW($1:$12) i.e. {1;2;3;4;5;6;7;8;9;10;11;12}, if they = 0 (i.e. if they’re missing), give me a list of them, if they’re not = 0 (i.e. not missing), give me “” (i.e. nothing), and in this cell just return the 1st smallest missing value.

The cell reference in the ROW(A1) part of the formula is relative, so as you copy the formula down column C, ROW(A1) becomes ROW(A2) which =2 and returns the second smallest missing number, ROW(A3) which is 3, returns the third smallest missing number and so on.

Functions Used in this Formula

SMALL

The SMALL function returns the smallest kth value in an array. e.g the first smallest, second smallest, third smallest and so on.

The syntax is SMALL(array,k)

ROW

This ROW formula: ROW(A1) returns the row number of a reference. In this case it would return 1.

This ROW formula: ROW($1:$12) returns an array of values from 1 to 12 like this {1;2;3;4;5;6;7;8;9;10;11;12}. It works this way because this is an array formula entered with CTRL+SHIFT+ENTER.

COUNTIF

The COUNTIF function is counting the numbers in the range A1:A7 that match the array of values returned by the ROW function {1;2;3;4;5;6;7;8;9;10;11;12}.

The syntax is: COUNTIF(range, criteria)

IF

The IF function tests for counts of 0, and if TRUE i.e. zero (remember if the count is zero it means the number is missing), it then returns the corresponding value from the resultant array generated by ROW($1:$12) i.e. {1;2;3;4;5;6;7;8;9;10;11;12}, otherwise it returns nothing.

The syntax is: IF(logical_test, value_if_true, value_if_false)

Let’s Step Through How It Evaluates:

The key here is that array formulas evaluate on an array of items i.e. more than one item, within the one formula. Below you will see evidence of this as the formula evaluates.

=

SMALL(

IF(

COUNTIF($A$1:$A$7,ROW($1:$12)

)

=0,ROW($1:$12),"")

,ROW(A1))

Step 1 – The values in the range A1:A7 and ROW(1:12) are returned:

=

SMALL(

IF(

COUNTIF({1;7;5;8;;10;12},{1;2;3;4;5;6;7;8;9;10;11;12})

=0,ROW($1:$12),"")

,ROW(A1))

Step 2 – The COUNTIF then returns (a resultant array of) the counts of values in the array returned by the ROW(1:12) formula that are present in the range A1:A7:

=

SMALL(

IF(

{1;0;0;0;1;0;1;1;0;1;0;1}

)=0, ROW($1:$12),"")

,ROW(A1))

i.e. in the range A1:A7 there is 1 number 1 in the range, there are 0 number 2’s, 0 number 3’s etc.

Step 3 – The IF function’s logical test evaluates returning a TRUE where the number in the resultant array =0, and a FALSE where it doesn’t:

=

SMALL(

IF(

{FALSE;TRUE;TRUE;TRUE;FALSE;TRUE;FALSE;FALSE;TRUE;FALSE;TRUE;FALSE}

, {1;2;3;4;5;6;7;8;9;10;11;12},"")

,ROW(A1))

Step 4 – the IF function’s value_if_true and value_if_false evaluate:

=

SMALL(

{"";2;3;4; "";6;"";"";9; "";11;""}

,ROW(A1))

We now have a resultant array of the missing numbers.

Step 5 – The final ROW function evaluates to 1:

=

SMALL(

{"";2;3;4; "";6;"";"";9; "";11;""}

,1)

Step 6 – the SMALL function finds the 1st smallest value in the array:

=

2

Tip: the ROW function is used as a short cut to avoid having to type in an array constant. i.e. it’s quicker to type ROW($1:$12) than it is to type {1;2;3;4;5;6;7;8;9;10;11;12}

Note: This formula will ignore duplicate values in the list since it’s only looking for numbers in the range that have a count of 0, i.e. are missing.

Limitations of This Formula:

It uses the ROW function to generate a list of values that should be in Deborah’s range. It is therefore limited to the number of rows in your workbook. If you’re using Excel 2003 you’re limited to numbers in the range 1 to 65,536, and if you’re using Excel 2007 onwards you’re limited to number between 1 and 1,048,576.

It only works with whole numbers/integers.

Here is a clever VBA solution to find missing numbers that gets around some of the limitations above, plus the added bonus of allowing you to choose whether you want your list of missing values returned in a vertical or horizontal list.

Formula Challenge

What if your sequence of numbers were all negative. What formula would you use to find the missing negative numbers?

Thanks

I’d like to thank Deborah for asking this question. It reminded me that I should write about this formula.

I’d also like to thank Oscar Cronquist of Get Digital Help for sharing his formula.

How To Create And Use Interactive Charts In Numbers

Creating a chart or graph in Numbers is a great way to display your data visually. And Numbers offers several different types so that you can use the best style to show your data. One of those types is an Interactive Chart.

An Interactive Chart in Numbers is convenient for displaying groups of data for comparison or changes over time. Your data stays intact, and you simply adjust the chart to show it differently.

If you haven’t tried this type of chart before, we’re here to help. Here’s how to create and use Interactive Charts in Numbers on both Mac and iOS.

Working with Interactive Charts in Numbers

Create an Interactive Chart on Mac

Like the other graphs and charts in Numbers, you can insert a blank chart and add your data to it later or select your data and then insert the chart to populate it. From experience, it’s easier to start with a data set, select it, and build your chart from there, and that’s what we’re going to do in this tutorial.

To easily see how an Interactive Chart can be beneficial, we’re going to use data for product sales over 12 months. This will let us use the chart to view each month’s sales, one month at a time.

1) Select your data set by dragging through the cells.

Tip: It’s good to use the Chart button in the toolbar here because you can see the options and color schemes rather than the menu bar option because that just gives you a list of Interactive Chart types.

3) Choose the type and color of Interactive Chart you want to use. You can pick from a column, bar, scatter, or bubble chart. And you have six color schemes for each, which you can still change later.

4) Your Interactive Chart will pop onto your sheet populated with the data set you selected in Step 1.

The key to an Interactive Chart is its name, it’s interactive. So you’ll notice at the bottom of the chart you have a slider and buttons. Using these controls, you can move through your data set displaying different groups or in our case, each month of the year.

You have the option to use a slider with buttons or buttons only to control your chart. These options can be found in the Format sidebar, which we’ll discuss next.

Format your Interactive Chart

There’s a healthy number of settings you can adjust in the sidebar like style, colors, controls, corners, gaps, background, border, and chart type.

Let’s take a look how we can change our column chart.

Just by changing things like the chart colors, font style, controls, corners, gaps, and adding a background and chart title, you can make your Interactive Chart look exactly as you want.

Adjust your data display

If you want to change the data that displays in the chart, for example, maybe you want to remove a certain series from the chart, this is simple.

You can also reverse the data. For instance, you can have the data from your rows and columns swapped using the Plot Rows/Columns as Series settings.

Create an Interactive Chart on iPhone and iPad

It can be a lot easier to work with charts on Mac, but if your only Apple device is an iPhone or iPad, not to worry! You can create an Interactive Chart on iOS and you have the same types of formatting options as macOS.

1) Open your sheet in Numbers on iPhone or iPad and tap the plus sign at the top.

2) Select the second tab for Charts and then choose Interactive.

3) Pick the style and color scheme for your chart and it will pop onto your sheet.

4) You should then see a blue Tap to Add Data button on the chart. Tap it, select your data set, and tap Done.

Format your Interactive Chart

To apply different formatting to your Interactive Chart, select it and then tap the Style button (brush icon) at the top.

You can then move between the Chart and Style tabs to adjust things like the color, controls, font, corners, gaps, and other elements.

Adjust your data display

To change the way your data set displays in the chart, you can do this one of two ways.

Select the chart and tap it. In the shortcut menu, use the arrow to move to the right until you see the Edit References and Edit Series choices.

Alternatively, you can select the chart and tap the Style button. Make sure the Chart tab is selected and then pick either Edit Series or Edit References.

When you finish making your changes, tap Done to apply them.

Wrapping it up

Interactive Charts in Numbers give you a unique and helpful way to display your data. So whether you’re viewing the chart for yourself or sharing it with others, it can be more useful than a static chart or graph.

Are you going to give the Interactive Charts in Numbers a try? If so, let us know!

Also, check out how to create basic charts and graphs in Keynote for your business presentations.

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