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MS Office is probably the most common productivity program in the world, with millions of people using Word to write all kinds of documents every day, from primary school essays to professional writing manuscripts. Knowing important shortcut keys in Microsoft Word will make whichever job you have easier, faster, and more enjoyable.
Shortcut keys, also known as hotkeys, help make your writing tasks easier to execute. It speeds up your work by allowing you to give simple commands using the keyboard rather than searching through a menu with your mouse.
In Windows, MS Word uses the Ctrl key along with another alphabet key for shortcuts. However, the Mac version of Word is a little different. It uses the combination of the Command key with an alphabet key. To launch a command, simply press the first key (Ctrl or Command) and without releasing it press the related alphabet key. Once the task is accomplished both the keys are released.
There are a lot of commands in MS Word that can be executed through the shortcut keys. Some of them are listed below:
Ctrl+X will cut a part of a document from the larger portion.
If you intend to paste the same document that you have cut to another place in the same document or any other document, simply press Ctrl+V.
If you want to copy the document without removing it from the original document, press Ctrl+C. This is especially useful when you use a document from the online source.
To undo something from the text press Ctrl+Z
To redo what you have removed while creating a document, press Ctrl+Y.
Once the document has been completed, save it with Ctrl+S.
Ctrl+P will print a document.
Ctrl+N will enable you to create a new document.
Ctrl+O enables you to open an already existing document.
Ctrl+W closes the document.
Alt+Ctrl+S will either split the Window or will remove the split view.
Ctrl+Alt+V will open access to the Print Layout View before you print.
Ctrl+F finds a document or a specific word in the document.
F7 runs a spelling and grammar check for a text.
Shift+F7 opens the thesaurus. Select the word and press Shift+F7, this will automatically look the word up.
There are other shortcut keys that help you move around MS Word easily and quickly. Some of these are discussed below:
Left/Right Arrow key will move the cursor one character to the left or right as needed.
Ctrl+Left/Right Arrow Key will move the cursor one word to the left or right.
The End key will take you to the end of the line.
Ctrl+End will move you to the end of the document.
Up/Down Arrow key will move you up or down one line.
Ctrl+Up/Down Arrow key will move you to the preceding or the following paragraph.
Pressing the Home Key will take you to the beginning of the line on which you are working.
Pressing Ctrl+Home key will take you to the start of the document.
Pros & Cons of Using Microsoft Word ShortcutsBy using these shortcuts, an individual’s writing tasks can become much easier, but using them at all times might infringe on other skills and options. Having options is the best, as you should know both the short way and the long way, as well as all the features that come with both.
You can purchase the whole Microsoft Office 2023 suite of Amazon that includes Word, Excel, PowerPoint, and others. You will receive a key by mail and would be able to authorize the Office you download from the internet.
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How To Insert Checkboxes In Microsoft Word
Microsoft Word is a versatile application that you can use for more than essays and articles. Along with making a booklet and creating a flyer, you set up your own form or checklist.
One thing that forms and checklists have in common is the checkbox. If you plan to create one of these items, we’ll show you how to insert a checkbox in Word on Windows, Mac, and the web.
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Insert a Checkbox in Word on WindowsIn Word on Windows, you can insert a checkbox and adjust its properties. This allows you to mark the checkbox digitally or print the document to mark one physically.
Enable the Developer Tab
Before you can add the checkbox in Word, you’ll need to display the Developer tab which contains the checkbox form control.
Open your Word document, go to the
File
tab, and select
Options
on the bottom left.
When the Word Options window appears, choose
Customize the Ribbon
on the left side.
On the right, select
Main Tabs
in the
Customize the Ribbon
drop-down menu.
Check the box for
Developer
in the list.
Select
OK
to save your change.
Add the Checkbox
Now that you have the Developer tab visible, head over to it.
Make sure your cursor is placed in your document where you want the checkbox.
Go to the Controls section of the ribbon and select the
Check Box Content Control
.
You’ll see your checkbox pop right in.
Place your cursor to the right of the checkbox and type a space or use your
Tab
key. This provides more spacing before your text. Then, add your checkbox item.
Continue the same process to add more checkboxes for a checklist or fillable form.
Customize the CheckboxOnce you add your checkbox, you can adjust its properties. This lets you lock the box so it can’t be edited and change the checkbox symbol.
Select the checkbox, go to the
Developer
tab, and pick
Properties
in the Control section of the ribbon.
In the Content Control Properties window, you’ll see all those items you can adjust.
Use the
General
area to add a title or tag to the checkbox or the
Locking
area to prevent the checkbox from being edited or deleted.
If you want to change the X symbol used for a checked box, go to the
Check Box Properties
area at the bottom. Select
Change
next to
Checked symbol
and pick the symbol you’d like to use such as a checkmark. Select
OK
and you’ll see the new symbol appear in the Properties window. You can also change the unchecked symbol if you like.
When you finish adjusting the properties, choose
OK
to save your changes.
Check or Uncheck the Box Insert a Checkbox in Word on MacWhile inserting a checkbox in Word on Mac is similar to that on windows, there are a few differences for customizing and marking the checkbox.
Enable the Developer Tab
You’ll still start the same way which is by enabling the Developer tab to add the form control.
Select
Ribbon & Toolbar
.
Select
Main Tabs
in the Customize the Ribbon drop-down list.
Check the box for
Developer
in the list.
Select
Save
.
Add the Checkbox
To add the checkbox, place your cursor in the document where you want it.
Head to the
Developer
tab and select the
Check Box
button in the Legacy Controls section of the ribbon.
You’ll see your checkbox appear in the document.
Place your cursor on the right side of the checkbox and enter a space or use your Tab key for more spacing between the box and your text. Then, type your checkbox item.
Continue the same process to add more checkboxes for a checklist or form.
Customize the Checkbox
Once you insert your checkbox, you can adjust a few of its properties although different than the options on Windows.
Select
OK
to save your changes.
Check or Uncheck the Box
If you plan to use the checkboxes in Word on your Mac rather than printing, you have two ways to mark a checkbox.
Insert a Checkbox in Word on the WebMicrosoft Word on the web works a bit differently than its desktop counterparts. You won’t see a form control to add a checkbox. Instead, you can use the bullet list feature.
Because of this limitation, you are unable to digitally check the boxes that you insert. This makes Word for the web a more viable option for printed pieces so you can mark the checkboxes with a pen or pencil.
Visit Word on the web and sign in with your Microsoft account. Open a document or create a new one.
Place your cursor in the document where you want a checkbox.
Go to the
Home
tab and select the
Bullets
drop-down arrow.
Pick the
Lower-Right Shadowed White Square
in the Bullet Library.
When the box appears, type your first item next to it.
To create a checklist this way, press
Enter
or
Return
after adding your first list item.
You’ll see another box appear beneath ready for your second item. As you can see, the bullet style works the same as other styles for bullet lists in Word.
Now that you know how to insert checkboxes in Word, take a look at these useful tips and tricks for doing other things in Microsoft Word.
How To Add A Line In Microsoft Word
Last Updated on August 19, 2023
Microsoft Word can be used for many things. It’s not just a tool for writing documents.
If you’re willing to go a step further with it, you can create some really great documents that are quite appealing to the eye.
One of the features you can use in Microsoft Word is its horizontal lines.
While on the surface, this might seem a bit anticlimactic, it’s actually a really good feature for separating big bodies of text and overall, it just makes the document you’re writing easier to read.
But how do you add these lines in Microsoft Word? Well, read on to find out!
1
Insert A Line (The Fast Way)
There is actually more than one way you can insert a line in Microsoft Word. This option is by far the fastest way.
This method is called the AutoFormat feature. Certain characters in Microsoft Word are designed to be able to change into lines:
Step
1
Put The Cursor On The Line
Put the cursor on the line where you want the horizontal line.
Step
2
Type Three Of These Characters And Press Enter
Type three of these characters (picture below) and press Enter.
As soon as you press enter, the line will be added automatically and will look like whichever character you typed in three times.
The line extends to the full width of the page. If you have any columns you’re inserting the line to, it will match the width of the column rather than the page.
If you want to add any text above the line, just put the cursor above the line and begin typing.
This method is the quickest and easiest way to add a horizontal line to Microsoft Word.
2
Draw A Line
You can also draw lines in Word. They won’t look like the ones above, but if you’re looking to add a bit more flair to your document, try this method too:
Step
1
Go To The Insert Tab
Step
2
Step
3
Decide What Location Of The Document You Want Your Lines To Be in
Decide what location of the document you want your lines to be in. Hold down on your mouse and drag the line there.
3
Inserting A Line Using Borders
This method lets you insert lines both horizontally and vertically using borders. This is another straightforward method, so just follow these steps:
Step
1
Select The Paragraph
First, you want to select the paragraph where you want the line to be.
Step
2
Step
3
The Border Pattern Will Usually Be The Bottom Line On The Dropdown Menu
By default, the border pattern will usually be the bottom line on the dropdown menu. But don’t worry, you can change it.
Step
4
Select The Arrow To Open The Dropdown Menu
On the Borders button, select the arrow to open the dropdown menu. You can now change the position of the line.
Step
5
You Also Have The Option Of “Borders And Shading”
You also have the option of “Borders and Shading” which is at the bottom of the menu. Here you can change the width, color, height, or style of the line.
ConclusionSometimes a huge wall of text can be quite daunting to begin reading, especially if there are lots of pages included in the document. But that’s why lines are such a great feature for you to use.
Adding lines to your document couldn’t be any easier. Microsoft Word generally likes to keep its features as simple and as accessible as possible, so you won’t have any trouble when it comes to adding your lines.
Play around and experiment with this feature to work out what’s best for your document.
10 Spelling Checker Secrets For Microsoft Word
You use Word’s spelling checker every day, and probably just as often encounter some of the tool’s puzzling behavior. Do you know how to get rid of a word that you mistakenly added to its dictionary, for instance, or how to hide the red wiggly lines that appear all over your document?
1. Control the ‘Check Spelling as You Type’ Feature 2. Check Foreign-Language SpellingWord isn’t naturally bilingual, but you can train it to process more than one language at a time. Ordinarily, when you’re working on a document that includes text in, say, French, Word likely won’t recognize the other language if you’ve set your primary language to U.S. English; in this case, Word will add wiggly lines under the assorted foreign words, suggesting that they are all misspellings.
3. Add Unusual Words to the DictionaryIf you know ahead of time that you will be using some unusual words, and if you do not want Word to report them as possible misspellings, you can add them to the dictionary.
4. Remove Misspellings in the Spelling Checker 5. Determine What the Spelling Checker Checks 6. Hide the Wiggly Underlines, Just This OnceIf you like to work with ‘Check spelling as you type’ enabled, but wish to hide the wiggly underlines for one document only to reduce distractions, you can do so. This feature lets you control the visibility of the wiggly lines on a document-by-document basis, without disabling the spelling checker itself.
7. Configure Text So That Word Doesn’t Check It 8. Use Multiple Dictionaries for Different ProjectsMany businesses have their own language. For example, a doctor’s office uses medical terminology, and a mining office uses mining jargon. If your business uses certain industry terms, it’s convenient to have a dictionary of those terms on hand, to prevent Word from flagging them as misspellings.
You can either add the special terminology to your own chúng tôi file or create a second dictionary file of the specialized terms. Maintaining a second file can be beneficial, as you can share it with other users without sharing your own personal chúng tôi or needing to overwrite the other user’s chúng tôi file with your version.
9. Share a Custom Dictionary With Other UsersOnce you’ve created a dictionary file, you can share it with other users so that they can employ it in their version of Word. To do so, in Windows Explorer, locate the .dic file you created, and then send the recipient a copy. The other person, on their computer, will need to place the file in the same folder as their own chúng tôi file.
10. Flag Words Misspelled in Context OnlyTo exclude one or more words, you must add them to the Word exclusion file, which is already created for you and installed with Word 2007 and 2010.
Start by searching for ExcludeDictionaryEN*.lex using Windows Search. In the search results, you will find multiple files, one for each English variant. The four-digit code in each filename tells you which .lex file belongs to which language variant. For example, 0409 is for the United States, and 0809 is for the United Kingdom. See Microsoft’s site for the IDs for each locale; look for the number in the LCID Hex column to identify the files for the language variants you use.
How To Insert, Format, And Link Text Boxes In Microsoft Word
Even though Microsoft Word gives you plenty of ways to format, align, and manipulate text, there may be a time when it’s not enough. By using text boxes in Word, you have the flexibility to place text where you want, put it inside a shape, or customize it to make it pop.
How to Insert a Text Box in WordYou can insert a premade text box that includes formatting and a style or start from scratch by drawing your own.
Insert a Built-In Text BoxUsing a premade text box, you can get a jump start on the formatting or apply a bit of flare without any extra work. Currently, this feature is only available in Word on Windows, not Mac.
Head to the “Insert” tab and open the “Text Box” drop-down box. You’ll see options below “Built-in” at the top. If you hover your cursor over one, you can see a brief description.
Choose the premade text box you want to use, and you’ll see it pop onto the page.
You can customize the built-in text box, just like one you draw yourself, which is described below.
Draw a Text BoxIf you want a complete blank canvas for your text box, you can draw one the size you need and insert your text. Additionally, this is the only option for inserting a text box in Word on Mac at this time.
Go to the “Insert” tab and open the “Text Box” drop-down box. On Windows, select “Draw Text Box.”
On Mac, select either “Draw Text Box” or “Draw Vertical Text Box.” The latter places the text sideways in the box as shown below.
When your cursor changes to a crosshair symbol, drag to draw the text box the size you want. You can still resize the text box later if needed.
Once you have your box, just type your text inside of it.
Note: you can also add text boxes in Google Docs.
How to Resize, Rotate, or Move a Text BoxYou aren’t stuck with the size, angle, or location of your new text box. You can easily resize, rotate, or move a text box in Word a few different ways.
Resize a Text Box
To quickly resize a text box, drag a corner or edge.
You can also go to the “Shape Format” tab to change the size. Use the Size section of the ribbon to enter the dimensions in the “Height” and “Width” boxes.
Rotate a Text Box
To freely rotate the box, drag the circular arrow at the top to the right or left.
To rotate it right or left 90 degrees, go to the “Shape Format” tab. Pick an option from the “Rotate” drop-down menu in the “Arrange” section of the ribbon.
Move a Text BoxTo move a text box, drag it to your desired location.
Because a text box works like an object, any other text in your document won’t move out of the way for a text box. However, you can use the Wrap Text and Position features to adjust this if needed.
Go to the “Shape Format” tab, then use the “Wrap Text” drop-down box in the “Arrange” section of the ribbon to choose a wrapping option. For instance, you can place the box in line with the text.
You can also use the “Position” drop-down box to the left of “Wrap Text” to place the box in a specific spot within the text. For example, you can place it on the top left with text wrapping around it.
Tip: learn how you can create and customize tables in Word.
How to Customize the Text Box AppearanceAlong with resizing, rotating, or moving a text box, you may want to change its appearance. You can customize the shape of the text box, apply a background color, or give it a border.
Select the text box and head to the “Shape Format” tab, then use the following sections of the ribbon to customize the box and text:
Insert Shapes: open the “Edit Shape” drop-down menu, move to “Change Shape,” and select a new shape in the pop-out menu.
Shape Styles: pick a preformatted design in the Shapes Styles box or choose a fill, apply a border, or add a shadow.
WordArt Styles and Text: use these two sections to adjust the appearance of the text. Apply a design, fill, outline, or effect. You can also change the direction or align the text. For the font style and size, use the options in the “Font” section of the “Home” tab.
Try this: create an organized document with a table of contents and add page numbers in Word.
How to Connect Text Boxes in WordOne super-handy feature of text boxes in Word is that you can link them together. This allows you to start typing in one box and have the text carry over to the next box. It’s ideal for a list of tips, brief instructions, or short stories you want to include with your content.
To link text boxes, the box you want to connect to the previous one must be empty. If you already have your boxes filled with text, you can either remove the text from the subsequent boxes or add new boxes and remove the existing ones.
Insert a text box as described earlier, then add a second text box, but be sure to leave it empty.
Select the first text box, go to the “Shape Format” tab, and pick “Create Link” in the Text section of the ribbon.
As you add text to the first box, the text that won’t fit then fills the second text box. If you have more text boxes, they will continue to fall into them.
If you resize the text boxes, the amount of text in each one adjusts to accommodate it. When you resize one text box, you’ll see the linked box automatically resize as well.
Frequently Asked Questions Can I add a hyperlink to a text box in Word?You can add a link to a text box or specific text within it, just like any other object or text in a Word document.
How do I stop text from wrapping inside of a text box?By default, the text inside of a text box wraps to the next line when it reaches the edge of the shape. But you can change this if you would like.
Can I temporarily hide text boxes in Word?As you work on the other content in your document, you may want to hide a text box or two to focus on other things.
Image credit: Pixabay. All screenshots by Sandy Writtenhouse.
Sandy Writtenhouse
With her BS in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She wanted to help others learn how technology can enrich business and personal lives and has shared her suggestions and how-tos across thousands of articles.
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View Word Documents In Full
Full screen mode used to exist in the really old versions of Microsoft Word. It allowed you to use up the entire screen of your computer to view your documents. However, in the newer versions of Word, the feature is missing and you won’t find the option to make Word full screen.
The question is, has the option really been removed and is there really no way to make Word go full screen on your computer?
Table of Contents
Luckily, there’s still a way. Even though the option has been removed from the Word interface, the feature somehow still seems to exist and lets you use the old full-screen layout of Word. Since it’s hidden from the main options, you’re going to have to find a way to enable it and add it to a menu from where you can easily access it.
There are actually multiple ways to activate full-screen mode in newer versions of Microsoft Word.
Use a Keyboard Shortcut To View Word Full ScreenOne of the quickest and easiest ways to make your latest version of Word go full screen is to use a keyboard shortcut. Although the option has been removed from the interface, the keyboard shortcut for it continues to work and does the exact task it’s supposed to do.
When you want to return to the normal mode, press the Esc key and you’ll be back to where you were.
Enable Word Full Screen From The Quick Access ToolbarYou may have noticed that there’s a small toolbar at the very top of your Word screen. It’s called the Quick Access toolbar, and as the name suggests, it lets you quickly access some of Word’s features on your machine.
The following screen lists the commands you can add to the toolbar but it doesn’t show all the commands by default. To make it show all available commands, select All Commands from the Choose commands from the dropdown menu.
When you want to exit full-screen, just press Esc on your keyboard.
Make Word Full Screen Using The Read ModeThe Word full screen reading view may not be exactly a full-screen solution for your documents but it does the job to some extent. It hides many of your formatting toolbars and other items from your screen letting you focus on the document on your screen.
You are going to see some of the options at the top, though, which can’t be removed in this mode.
To switch back to the normal mode, press the Esc key on your keyboard. You’ll be back to the normal editing screen with all the toolbars on it.
Create a Customizable Keyboard Shortcut For Word Full Screen ModeIf you don’t want to use the default keyboard shortcut for Word full screen mode and you’d rather create your own, you can do so by using Macro in Word.
A Macro is a set of actions that are performed when you trigger the macro. You don’t really need to know much about it to be able to create a full-screen shortcut for Word, though.
Make sure your macro only contains the following code. You can copy and paste the following code in your macro if you want. Hit Ctrl + S to save changes.
Sub Macro1() ' ' Macro1 Macro ' ' ActiveWindow.View.FullScreen = Not ActiveWindow.View.FullScreen End SubUpdate the detailed information about Important Shortcut Keys In Microsoft Word on the Cattuongwedding.com website. We hope the article's content will meet your needs, and we will regularly update the information to provide you with the fastest and most accurate information. Have a great day!